New Jersey Diploma / Transcript Apostille — 2026 Guide (NJ Treasury Apostille Unit)
Information verified — Last update: January 8, 2026
To use a New Jersey diploma or transcript abroad, you must obtain an apostille (for Hague countries) or a certification (for non-Hague) from the NJ Department of Treasury — Apostille Unit, the state's competent authority for authentications.
This guide was reviewed and updated in January 2026 and is valid for 2026.
Who needs it
Typical uses: university admission abroad, foreign work permits, professional licensing, credential evaluation, citizenship/immigration, or HR background checks outside the U.S.
Apostille confirms the origin/signature; it does not evaluate academic content.
Key facts (at a glance)
| Authority | NJ Department of Treasury — Apostille Unit (Apostilles & Certifications) |
| Fee (2026) | $25 per document, check/money order payable to "Treasurer, State of New Jersey." |
| Application form | Request for Apostille or Authentication (official NJ Treasury form) |
| Mailing address | NJ Dept of Treasury, Apostille Unit, PO Box 452, Trenton, NJ 08625-0452 |
| Walk-in office | 33 W. State St., 3rd Floor, Trenton, NJ 08608 (verify hours before visiting) |
| Typical timing | same-day for many walk-ins; ~5–10 business days by mail (varies by volume) |
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What qualifies as a valid school record (New Jersey)
For diplomas and transcripts, NJ Treasury will authenticate New Jersey-notarized registrar certifications (or notarized true copies executed by the registrar).
The school official (registrar/principal) signs, and a New Jersey notary public completes a full acknowledgment/jurat: venue, date, notary signature (printed name), commission no./expiry, and seal. Then NJ Treasury issues the apostille/certification. University registrar guidance confirms the sequence: verify, notarize, submit to NJ Treasury.
Registrar notarization — how to do it right
- The registrar (or designated school official) signs a certification referencing the student name, document type (diploma/transcript), date, and page count.
- A New Jersey Notary Public completes a full acknowledgment/jurat: venue, date, notary signature (printed name), commission no./expiry, and seal.
- For transcripts, use an official transcript with registrar certification; for diplomas, many schools issue a notarized duplicate/true copy via the registrar.
"I, [Registrar Name], Registrar of [Institution], certify the attached [Diploma/Transcript] for [Student Full Name] is a true and correct school record issued by [Institution]. Signed on [Date] in [City], New Jersey." (Registrar signature — notarized by a New Jersey Notary Public)
Step-by-step process (diploma/transcript)
- 1
Coordinate with the registrar
Request a notarized registrar certification attached to your diploma/transcript (or a notarized duplicate for diplomas). Universities can assist with this workflow.
- 2
Complete the NJ Treasury application
Download and fill the Request for Apostille or Authentication form. Include your destination country, contact info, and return method.
- 3
Payment
Attach a $25 check or money order per document, payable to "Treasurer, State of New Jersey."
- 4
Submit your packet
Include the notarized school record(s), the completed application, payment, and a return envelope/label.
Mail: NJ Dept of Treasury, Apostille Unit, PO Box 452, Trenton, NJ 08625-0452
Walk-in: 33 W. State St., 3rd Floor, Trenton, NJ 08608 (confirm hours before visiting)
- 5
Processing & return
Walk-in requests are frequently same-day; mail-in typically ~5–10 business days plus mailing time.
When you do NOT need an apostille
- •If the record is used only within the U.S.
- •If a foreign authority explicitly accepts a notarized/certified copy without apostille (rare — get it in writing).
- •If the destination is non-Hague, you may need state certification → (sometimes) U.S. Department of State → consular legalization instead; confirm with the consulate.
Common rejection reasons
- Missing or incomplete notarization on the registrar's signature (no venue/date/commission).
- Submitting a plain photocopy that was not issued/attested by the registrar.
- Wrong address (PO Box vs walk-in) or missing return label/envelope.
- Incorrect fee or payee (must be "Treasurer, State of New Jersey").
Frequently asked questions
Do I need to notarize a diploma/transcript before apostille?▼
Can New Jersey apostille records from another state?▼
How fast is walk-in service?▼
Where do I get university help with this?▼
What if my school won't notarize my diploma?▼
Do I need the original diploma?▼
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Get My Custom GuideReview Log (Amelia Rivera)
Updated: January 2026 — Valid for 2026
Change Summary: Confirmed $25 fee and current NJ Treasury application; validated mailing (PO Box 452, Trenton) and walk-in office (33 W. State St., 3rd Floor); clarified registrar-notary workflow for school records; expanded FAQs and rejection reasons for 2026.
Next Review Due: July 2026 (or sooner if NJ Treasury updates form/addresses/fees).
Verified sources (.gov / official)
This page provides general information and is not legal advice. Always verify current forms, fees, and addresses on official NJ Treasury and university registrar websites.
Updated: January 2026 — Valid for: 2026
Reviewed by: Amelia Rivera, Compliance Editor — Apostille Pro USA